Document Management and Corporate Portal

💡 Why Workazo?

Unlike Bitrix24, Microsoft 365 or other foreign solutions, Workazo is tailored specifically for companies in Azerbaijan: an interface in 3 languages (Azerbaijani / Russian / English), integration with local mail servers, Baku time zone, and hosting on a local server — your data never leaves the country. It can be fully customized with your company’s logo, color palette and corporate identity.

1 Document Management

Manage your documents fully electronically, with no need for paper.

• Upload and store — add Word, Excel, PowerPoint, PDF, images or any other file to the system
• Edit directly in the browser — no download needed, just click "Open" and edit online (like Microsoft Office Online)
• Real-time collaboration — several employees can open and edit the same document at the same time
• Version history — every edit is saved as a separate version, and you can roll back to a previous version when needed
• Folders and permissions — organize documents into folders and define who can see them
• Approval workflow — send a document for signature/approval and set up multi-level approval chains
• Comments — add comments to any document and discuss it
• Search — find documents by title, number, date, document type or responsible person

2 Tasks and Projects

Assign tasks to your employees, track their progress and plan projects.

• 3 views: 🗂 Kanban / 📋 List / 📊 Gantt timeline
• Filters: overdue, today, tomorrow, this week, by priority, status and project
• Subtasks — break a large task into smaller steps
• Personal status — each assignee states where they stand (Accepted / In progress / Done...)
• Activity history — who changed what and when — everything is logged
• Automatic notifications — sent to Telegram
• Recurring tasks — daily, weekly, monthly, yearly

3 Internal Communication (Chat)

As simple as Telegram, but with corporate restrictions and logging.

• One-to-one messaging and group chats (department, project, team)
• File sharing — documents, images, videos, any file
• Automatic filing into documents — every file sent in chat is automatically copied to the "📥 Documents from chat" folder
• Read receipts — see whether a message has been read
• Notifications — both in-app and via Telegram

4 Email — Built-in Mail Client

Manage your corporate email from within the portal, with no need for Microsoft Outlook or Gmail.

• Support for multiple email accounts — automatic IMAP/SMTP, fetched every 10 minutes
• The admin creates corporate email accounts for all employees and manages passwords
• Signature — each user can edit their personal signature
• Company details footer — address, phone, tax ID (TIN) and website are automatically added to every outgoing email
• Marketing campaigns — bulk email with open and click tracking

5 Video Meetings and Audio Calls

Make calls directly in the browser, with no need for Zoom or Google Meet.

• Instant video call — select several employees, click "Start" — everyone gets notified
• Scheduled meeting — set a meeting for a future date and invite participants
• Share link — a separate link for joining from outside the company
• Screen sharing, chat, raise hand — standard conferencing features
• Full mobile support — easy to use on a phone too, no separate app needed

6 Attendance (HR tracking system)

Track each employee’s workday from start to finish.

• 🟢 Clock in / 🟡 Break / 🔴 Clock out — logged with a single click
• Break mode — the screen locks, and you return with a password (similar to Bitrix24)
• Live status indicator — a colored dot shows each user’s status
• Monthly reports — how many hours each person worked and their break time
• Leave and business trip requests — electronic request + approval workflow

13 Administration (Admin panel)

• Users, roles, departments, positions — your company structure
• 94 separate permissions — each can be assigned to any role
• Mail server settings — SMTP/IMAP host, port, company footer
• Audit log — who changed what and when (every action is logged)
• OnlyOffice and Telegram bot settings